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International Jazz in the Park Competition 2018 – General Conditions

Jazz Competition in Cluj-Napoca, Romania, June, 22 – 24

I. ABOUT THE COMPETITION

Organizer: Fapte Association organizes the International Jazz in the Park Competition, within the Jazz in the Park Festival.

Goal: The goal of this competition is to encourage and promote bands that play songs from the style generically called JAZZ.

Competition sections: (1) Interpretation and (2) Composition

Timeline

  • Competition registration: 6 February – 14 May 2018
  • Releasing of audition results: by 21 May 2018
  • Live performance competition before the judges: 22-24 June 2018
  • Award ceremony: 1 July 2018

Regulations

The participants in the competition must comply with the terms and conditions of these Competition Regulations (hereinafter referred to as the “Regulations”). The regulations are available, free of charge, to any interested person, on the competition’s webpage www.jazzinthepark.ro/en/competition.

The organizer reserves the right to amend the Regulations, subject to a prior notification, at least one (1) business day before the effective date of the amendments.

II. REGISTRATION

Eligible participants

The International Jazz in the Park Competition (the Interpretation and Composition sections) is addressed to any band that plays songs from the style generically called JAZZ (find the list of genres accepted in the competition here).

“Band” means an artistic group consisting of at least two instrumentalists, regardless of the instruments they play.

The registration into the competition is performed by filling out the online form, available at www.jazzinthepark.ro/concurs, by 14 May 2018.

Documents required for registration:

  1. Copy of the identity card/birth certificate for each member
  2. The band’s biography
  3. Video recording (at least 2 minutes) of at least one song which is representative for the band, in a live performance. The demo (the band’s video recording) must be uploaded on Youtube and reflect the band’s current members. The actual (technical) quality of the recording is not among the judging criteria; however, the participants are encouraged to submit high quality videos, in order to allow a fair assessment by the judges. Also, the circumstances in which the recording was made (live concert, rehearsal hall, etc.).
  4. A recent color photo of the band, with its current members
  5. The registration form filled out online (the name of the band, its members, the description of the band, contact details, etc.). The organizer is not responsible for and shall not be involved in litigations related to the accuracy of the personal data submitted by the participants.

Remarks

Adding other members after the registration into the competition, without notifying and obtaining the organizers’ consent, is forbidden. Changing more than a third of the band’s members, without notifying and obtaining the organizers’ consent, is also forbidden. If the band reaches the finals, the members taking the stage during Jazz in the Park, 22-24 June 2018, must be the same members who registered and who appear in the video or the ones subsequently approved by the judges. Otherwise, the band will be disqualified.

The organizer reserves the right to decline the participation of bands which are in-compliant with the participation conditions.

All members of participating bands shall read and agree to the Regulations, before filling out the registration form. The failure to comply with the rules and conditions provided herein shall lead to the downgrading or disqualification of the band in the competition. By filling out the registration form, you confirm that you have read, understood and agree to the Regulations. The applicant shall not be subject to any obligations during the competition.

Publication of audition results

Each applicant shall receive the confirmation or rejection, respectively the official invitation to participate in the competition (where applicable), by 21 May 2018. Following the auditions, the first 15 bands in the ranking will be invited to participate in the finals, held in Cluj-Napoca (22-24 June 2018).

III. PARTICIPATION FEE

The participation in the International Jazz in the Park Competition is not subject to any fee.

IV. COMPETITION SECTIONS

The two sections of the competition are:

  1. Music interpretation: the band’s general music skills are assessed, along with its cohesion and stage presence. The best performers will be rewarded according to section IX.
  2. Composition: the values and originality of each band’s own compositions are assessed. Improvisations based on a well-known musical theme will not be considered original compositions.

All bands registered in the competition implicitly participate in the music interpretation section and, if they also wish to join the composition section with a song, this shall be indicated in the registration form and in the finals, before performing the song.

V. CONTEST PARTICIPATION CONDITIONS

Finals – Live performance

Each selected band will perform during an event (live finals) held on 22-24 June 2018 in Cluj-Napoca, on the stage provided for the event, on the Someș River bank. By filling out the registration form, the band undertakes the obligation to be free during the competition period.

In the live competition, the band’s performance before the judges and the audience will last between 20 and 30 minutes. If the band is registered in the competition with an original composition, this will be mentioned to the judges before the interpretation of that song.

Using previously recorded audio materials is prohibited. All bands must perform live. Cover and reorchestrated songs are allowed.

There is no age limit for band members.

There are no restrictions regarding the participant countries.

Transportation

If the band is not from the City of Cluj-Napoca, the cost of transportation from its city of origin to Cluj-Napoca and back will be reimbursed by the organizers of the competition, based on a supporting documents, according to the distance, up to 250 lei (~50 euro) per  band. Participants from abroad will be reimbursed based on the distance, within the threshold of 650 lei (~150 euro).

Accommodation and meals

During their participation in the competition, the organizers provide band members who are not from Cluj-Napoca, free of charge, with accommodation in a hostel, for two nights chosen by each band, including the day of the competition.

Contestants may request accommodation in a hotel. In this case, the organizers will reimburse the equivalent of 50 lei/night/person (~12 euro) from the total accommodation costs, for up to 2 days/band. The reimbursement of accommodation expenses is performed based on supporting documents issued to Fapte Association, accompanied by the accommodation chart, signed by the band members and the representatives of the accommodation establishment.

During their stay in Cluj-Napoca, participants will receive the main meals, depending on their arrival/departure.

All band members residing in Cluj-Napoca will receive a meal voucher on the day of the concert.

VI. ORDER OF COMPETITION ENTRIES

The order of the competition entries will be determined by the organizers and announced at least 7 days prior to the competition day. The order of the concerts held by the 15 finalist bands will be determined by drawing lots. The announced order can only be changed by the organizer, in Force Majeure cases.

VII. REHEARSALS, EQUIPMENT AND STAGE

Sound checks will be organized on the day of the competition, in the same venue, each band having assigned 15 minutes before the audition. Each band is entitled to bring its own sound engineer, upon indicating this in the tech rider sent to the organizers prior to the event. All these details will be announced at least 7 days prior to the date of each band’s performance.

The organizer will provide a high quality sound and lighting system, to be used free of charge by all bands, and will provide all the drum kits, the guitar, bass guitar and keyboard amplifiers, microphones, stage monitors and backline equipment, along with all the sound and lighting technicians and the support staff.

Band members will be allowed to use any personal instrument, such as guitar, bass guitar, keyboards, any effects pedals, etc. Drummers may bring their own snare drum, bass drum pedal, drum sticks or cymbals. At least 14 days prior to the competition finals, the bands must send the technical sheet, notifying any potential special requests, in addition to those provided in these Regulations.

All bands must use the backline and drums provided by the organizers. Keyboards and any other special equipment – other than personal instruments, such as guitars – will be installed on the stage before the concerts and will remain there until the end. In order to minimize the time required for band switching, bands with a left handed drummer will play either at the beginning or at the end of the show. All bands must strictly observe the instructions provided by the organizers and appointed stage manager.

VIII. JUDGES AND SELECTION PROCESS

The audition and finals judges act according to the Competition Regulations, in compliance with the spirit of the bylaws of the World Federation of International Music Competitions.

The auditioning of the bands qualified in the finals will be performed by the organizers, represented by Alin Vaida, Festival Manager and Artistic Director, Claudiu Stanciu, Marketing Manager, Aranka Takacs, artist and Competition Manager.

The judging committee to attend the finals from 22-24 June 2018 consists of Ștefan Vannai – Jazz teacher, Bágyi Balázs – Chairman of the Hungarian Jazz Association, Radu Pieloiu – member of the bands Sebastian Spanache Trio, Monom, Helen and Alexandrina, Marius Chivu – editor at Dilema veche and Aranka Takacs – Manager of the International Jazz in the Park Competition.

Auditioning criteria: the quality and originality of the interpretation

The judging criteria, the final phase according to which winners will be determined, are:

  • Quality of the interpretation
  • Group cohesion
  • Originality
  • Stage presence

Each judge will propose a member for the Best Instrumentalist Award and one for the Best Vocalist Award, accompanied by a document containing the reasoning for the decision. The instrumentalist and the vocalist with the highest number of votes from the judges will receive the awards.

Remarks

The judging of each band will be performed according to the aforementioned criteria. For each criterion, the judges will assign grades, from 1 to 10. The grades from all judges will be centralized and a ranking will be drafted. In case of an even score, the jury chairman’s decision will prevail.

The judges will decide the winners for each competition section.

The judges’ decisions are final.

IX. PRIZES

The jury decides, according to the criteria listed under point V, the prizes to be awarded for each competition section.

The jury reserves the right not to award one or several prizes.

The prizes awarded for each contest section are undividable. No derogation from this rule is provided.

The (net) value of the prizes

(1) Interpretation section:

  • 1st prize: – 1: 9,000 lei net value (~2.000 euros), meaning RON 9,934 gross value, and the invitation to hold two concerts during the Jazz in the Park Festival: on 1 July 2018 and in the opening of the Jazz in the Park 2019 Festival on the main stage.
  • 2nd prize: 4,500 lei net value (~1.000 euros), meaning RON 4,933 gross value
  • 3rd prize: 2,500 lei net value (~550 euros), meaning 2,711 gross value

Special prizes

  • Best lead singer: 1,000 lei net (RON 1,045 gross) (~200 euro)
  • Best instrumentalist: 1,000 lei net (RON 1,045 gross) (~200 euro)

(2) The composition section of the Jazz in the Park 2018 Competition:

  • Prize for the most valuable composition: RON 1,000 net (RON 1,045 gross) (~200 euro)

Remarks

  • Prizes are cumulative.
  • Prizes will be announced after the end of the competition finals, by 31 June 2018
  • The total prizes are in the amount of RON 20,713 gross value, meaning 19,000 lei net value (according to the legislation in force on the issue date of the Regulations, from 6 February 2018).
  • Special prizes consisting of products and services provided by sponsors may be added during the organization process.

X. FINAL PROVISIONS

The organizers of the Jazz in the Park Festival and Competition reserve the right to broadcast on TV and radio, take photos, record and store on audio and video storage devices all performances from the competition phases, including the final concert. In this case, applicants do not receive compensations. Audio recordings can represent the object of an audio storage device recording used during the following editions of the festival.

XI. PERSONAL DATA PROTECTION

According to the requirements of Law no. 677/2001 on the protection of individuals with regard  to the processing of personal data and the free circulation of such data, as amended and supplemented, and Law no. 506/2004 on the processing of personal data and the protection of privacy in the electronic communication sector, the organizer is liable for the safe management and for using exclusively according to the indicated purposes the personal data provided by competition participants about themselves. The participant’s refusal to provide personal data leads to him/her not being registered into the competition.

XII. EARLY CLOSING OF THE COMPETITION

The competition may be closed before term, in case of a Force Majeure event, including the organizer being prevented from continuing the competition, due to reasons beyond its control.

In such cases, the organizer is not held liable before the competition participants, or liable for the payment of any amount as damages or others.

XIII. LITIGATIONS AND GOVERNING LAW

The potential litigations arising between the organizer, on one hand, and the competition participants, on the other hand, will be settled amicably, or, if this is not possible, litigations will be settled by the court of competent jurisdiction, according to the general jurisdiction. The governing law is the Romanian law.

XIV. CONTACT: For more clarifications or details, please contact us at concurs@jazzinthepark.ro.

Staropramen
Primăria și Consiliul Local Cluj-Napoca
BCR
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